Add a record that should have been added last month?
     Prior month expense for a record can be included with the current month.

Add a record that shouldn't begin amortizing right away?
     An alternate begin date defers amortizing to a future "in service" month.

Change a term?  Write off immediately?
     The Adjustment screen automatically handles these, too. 

Allocate expense to several branches or departments?
     The Allocation module distributes expense using one or more methods.
 

Features not found in many other systems
Easy to use set up screen with field entry documentation
Automatic Review/Maturity date calculation for tickler file reporting
System generated ID numbers.  Or assign your own
Terms of 1 through 999 months
"How" the record will amortize is displayed as data is entered
     Description, date, amount and term are the only items needed
Default values create new records quickly and consistently
Copy (dupe) an existing record - only change values that differ
               ( very handy when setting up renewals )
Copy a single field value from all existing values
Calculation Methods at the record level (defaults to your preference):
     Straight line method
     Sum of the years digits, Rule of 78's for any term
     Actual date to date (partial first and last months)
     Non amortizing recurring expense
User defined codes can be used for Vendor, Type and other reporting
     Link records to aggregate by common purpose
Tables for meaningful subtotal descriptions, such as Vendor names
 

Convert Your Records
Even if you inherited a junker file, we can probably convert your existing records.
     Retain current balances or
     Recalculate current balances from day one
We have Excel import routines with random column conversion factors
Be up and running with a solid system by tomorrow!
.

•  Trial Balance report for reconciling to general ledger
      Record listing in date order with amortization calculations
      Subtotals for cost, monthly expense, accumulated and book value
      Subtotals provided for each:
             General ledger expense account including branch, department, other centers
             General ledger prepaid asset
             Report totals
      View and print:
             Records and subtotals
             Subtotals only

•  Journal Voucher debit and credit column posting source document
       Posting transactions can be:
             General ledger subtotals or
             Individual records
       Transactions can be created:
             For current or a previous month
             More than once
             As reversal entries (undo)

•  General ledger posting file
       Transactions can be formatted for any system
             Upload the file to your general ledger system
             Paste contents to a spreadsheet or elsewhere

No close out required.
     Discover an error afterward?  Merely fix and rerun.
.

Exception handling
Are you ever out of balance?
     The History Audit Report shows monthly changes to each general ledger account.

On Demand Reports
Calculate amortized results:
     As of any month or year end period
     For a range of future months
Include:
     All records
     Selected records
          Select records using filters available for all fields and values
          Sort and create subtotals on desired field values
Examples:
     Report all records that will have a zero balance as of December 31st.
     Report all new records for the previous quarter with cost > $1,000.00.
     Report all records in three expense accounts, send report to Excel.
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Allocating
Allocate monthly amortized expense to branch, department, cost center accounts.
      - Post as direct expense, allocate selected records, allocate all records.
      - Allocate using one or more Methods you establish, such as:
      - Same percentage to each branch (evenly).
      - Percentage you've determined.
      - Varying percentage by branch and which branches are included.
      - Workstation count, number of employees, square feet, revenue, other.
      - Unlimited methods of any type that can be expressed as numbers.
      - Share a method between records and different general ledger accounts.
      - Allocating is simple:
        Merely substitute the cost center portion of a general ledger account number with a Method.
        Cost centers can be located at the beginning, middle or end of an account number.
 

Partial list of clients using one or more of our software products ....