•  Journal Voucher debit and credit column posting source document
       Posting transactions can be:
             General ledger subtotals or
             Individual records
       Transactions can be created:
             For current or a previous month
             More than once
             As reversal entries (undo)

•  General ledger posting file
       Transactions can be formatted for any general ledger system
             Upload the file to your general ledger
             Paste contents to a spreadsheet or elsewhere

•  No close out required.
     Discover an error afterward?  Merely fix and rerun.

Out of balance at end of month?
     •  Run the 'What's Changed' report.
          See what changes have occurred since last month.
     •  Isolate additions, deletions, modifications.
     •  Retrieve by/for each or a single general ledger account.

Automatically created History archive files.
     •  No more searching for old reports.
     •  Recall any report for any month.
     •  View and print.
     •  Export - copy an entire report to a worksheet.
     •  History allows you to go paperless.

All text changes plus monetary adjustments are maintained in activity logs.
     History tracks any changes made in Excel import files, too!

Lifetime amortization schedules - past and projected - along with critical memo Notes.

Recall monthly general ledger expense and offset account postings.

History allows for reports to span multiple months.
     Copy 12 month fiscal year recap to a worksheet, email to your auditor.

Prior calculations:
  Preserve current Book Value and Accumulated.
  Or the software can recalculate everything in a consistent manner from the original date.

Import - How our clients use this feature:
  1) Most converted their spreadsheet records and now utilize the Editing screen.
  2) Some maintain all records in a spreadsheet and always import their entire file.
  3) Other clients converted, now use the Editing screen but also import new records:
        Files created at branch sites.
        Sent from their Accounts Payable (A/P) department.

Export, too.
  Copy any report and paste to a worksheet.
       Includes Book Value, Accumulated, Remaining Term
       Other calculated values "as of" any month.
  Copy all records.
  Use report filters to selectively choose and generate desired subtotals.

Add a record that should have been added last month?
     Prior month expense for a record can be included with the current month.

Add a record that shouldn't begin amortizing right away?
     An alternate begin date defers amortizing to a future "in service" month.

Change a term?  Write off immediately?
     The Adjustment screen automatically handles these, too.

Allocate expense to several branches or departments?
     The Allocation module distributes expense using one or more methods.

Are you ever out of balance?
     The History Audit Report shows monthly changes to each general ledger account.

User defined reports:
     - MySubtotals report. Filter and group by selected fields on the fly.
     - MyReports. Create and retain your own commonly used reports.
     - View, print, export these reports, too.

If need be, the software can create posting transactions for a single record to multiple:
     Branch, department, RC, cost center accounts.

Allocate using one or more Methods defined by you, such as:
     - Same percentage to each cost center (evenly).
     - A specific fixed percentage.
     - Varying percentage, based on:
           Workstation count, employee count, department square feet, revenue stream, asset dollars, more.
     - Which centers are to participate in an allocation Method.
     - Virtually any number of different Methods for any purpose that can be expressed numerically.

Allocating is easy:
     - Merely substitute the cost center portion of a general ledger account number with a Method.
          Cost center identifiers can be of any length.
          They can be located at the beginning, middle or end of an account number.
     - A Method can even be shared among records having different base account numbers.

Audit trail:
     The system creates a report showing how each amount was allocated.

Additionally, the software can import data from Excel and other spreadsheet files.
Importing allows you to add records from another source to the software.
     Import dozens, hundreds, even thousands of records.
     Import once as a conversion and/or
     Import on an ongoing basis.
          Always import your entire worksheet or
          Add new records from a file that was created at another source.
     The software verifies data values are of a correct format and lists any conflicts or errors.
     And automatically calculates a maturity/review/tickler file reporting date.
     Current accumulated and book value for existing records can be preserved or calculated by the system.

Importing a file is easy:
     1)  Copy an entire worksheet or highlight and select desired rows.
     2)  Click the Paste icon on the software's Import screen.
          That's all it takes!
     An Import Table maintains worksheet Column Letter cell values.
          Example:  "Description" might be your worksheet column "A" or "C" or ....
          An option switch allows you to replace all existing records or add (append) new records.
     The "Copy from" source can be an Excel worksheet, other spreadsheet program or any tab-delimited file.