•  Trial Balance report for reconciling to general ledger
      Record listing in date order with depreciation calculations
      Subtotals for cost, monthly expense, accumulated and book value
      Subtotals provided for each:
             General ledger expense account including branch, department, other centers
             General ledger accumulated account
             Report totals
      View and print:
             Records and subtotals
             Subtotals only

•  Journal Voucher debit and credit column posting source document
       Posting transactions can be:
             General ledger subtotals or
             Individual records
       Transactions can be created:
             For current or a previous month
             More than once
             As reversal entries (undo)

•  General ledger posting file
       Transactions can be formatted for any general ledger system
             Upload the file to your general ledger
             Paste contents to a spreadsheet or elsewhere
       Transactions can also be formated for ACH, NACHA processing

No close out required.
     Discover an error afterward?  Merely fix and rerun.
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Add a record that should have been added last month?
     Prior month expense for a record can be included with the current month.

Add a record that shouldn't begin depreciating right away?
     An alternate begin date defers doing so to a future "in service" month.

Change a term?  Write off immediately?
     The Adjustment screen automatically handles these, too.

Allocate expense to several branches or departments?
     The Allocation module distributes expense using one or more methods.
 

Features not found in many other systems
Easy to use set up screen with field entry documentation
System generated ID number or assign your own
Terms of 1 through 999 months
"How" the record will depreciate is displayed as data is entered
     Description, date, amount and term are the only items needed
Default values create new records quickly and consistently
Copy (dupe) an existing record - only change values that differ
               ( very handy when setting up renewals )
Copy a single field value from all existing values
Calculation Methods at the record level (defaults to your preference):
     Straight line method
     Sum of the years digits, Rule of 78's for any term
     Actual date to date (partial first and last months)
View and copy depreciation expense for future months, fiscal or calendar year
     Send all or selected results to Excel
User defined codes can be used for Vendor, Type and other reporting
     Link records to aggregate by common purpose, such as a computer network
Tables for meaningful subtotal descriptions, such as Vendor names
 

Convert Your Records
Even if you inherited a junker file, we can probably convert your existing records.
     Retain current book value or
     Recalculate book value from day one
We have Excel import routines with random column conversion factors
Be up and running with a solid system by tomorrow!
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Exception handling
Are you ever out of balance?
     The History Audit Report shows monthly changes to each general ledger account.

On Demand Reports
Calculate depreciation expense and book value:
     As of any month or year end period
     For a range of future months
Include:
     All records
     Selected records
          Select records using filters available for all fields and values
          Sort and create subtotals on desired field values
Examples:
     Report all records that will have a zero balance as of December 31st.
     Report all new records for the previous quarter with cost > $1,000.00.
     Report all records in three expense accounts, send report to Excel.
 

More highlights
Maintain up to 99,999 records
Full set of accounting and managerial reports
     - Trial Balance
     - Journal Voucher
     - Undo.  Reverse a previously created debit/credit upload posting file
     - New records report
     - Maturity/Review date report (tickler file)
     - Type report by user defined codes
     - Vendor report by user defined codes
     - Tag number report
     - Location report. Records sorted by Tag number within physical location
     - Record link report (aggregate records by a common purpose)
     - Alpha list of records in Description order
     - MySubtotals report. Filter and group by selected fields on the fly
     - MyReports. Create and retain your own commonly used reports
     - Export. Copy/paste reports to a spreadsheet
     - Description files. Maintain names for:
          •  General ledger accounts
          •  Type codes
          •  Vendor codes
          •  Location codes
          •  Record link codes
Use this database version or maintain records in an Excel template
History and archiving:
     - Historical month by month for each record - calculations and edit change activity.
     - Reproduce any report from a previous month or year.
     - Audit Report of add, edit, delete by general ledger account.
     - Annual reporting for entire year - copy to Excel, email to auditors.
     -  Go Electronic!
          Monthly history files allow you to print reports only when necessary.
We can convert your existing data records
FASB and GAAP compliant.
 

Allocating
Allocate monthly depreciation expense to branch, department, cost center accounts.
      - Post as direct expense, allocate selected records, allocate all records.
      - Allocate using one or more methods, such as:
      - Same percentage to each branch (evenly).
      - Percentage you've determined.
      - Varying percentage by branch and which branches are included.
      - Workstation count, number of employees, square feet, revenue, other.
      - Unlimited methods of any type that can be expressed as numbers.
       - Share a method between records and different general ledger accounts.
      - Allocating is simple:
        Merely substitute the cost center portion of a general ledger account number with a Method.
        Cost centers can be located at the beginning, middle or end of an account number.
 

Partial list of clients using one or more of our software products ....
 

Download a free demo now (install, uninstall in less than a minute)
Click an underlined demo.
     Save anywhere on your C: drive (demo is not configured to operate on a network). 
     Then double click the saved file to launch Microsoft's setup Wizard.
     Run the demo using the newly added FDSSI Desktop icon.
         Add some of your records using your chart of accounts to the samples.
     When done, simply right click the desktop icon to delete and remove everything.
     Click to download the demo
     Click to download the demo with cost center allocation..
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