Software to track, manage, amortize, post monthly expense for ....
• Dues and
Amortize to income
• Span fiscal years
• Adjustment handling
• Post "as
of" any month
for 1 to 999
GAAP, FASB compliant
• No end
of year chores
data and reports
• Audit year reconciliation
• Defer a start month
• Paper or
Supports all versions of Windows® - XP, Win 7, Win 8 .... Stand alone and network sharing. This screen view is Win 7, minimized.
Terms of 1 month through 999 months
Alternative Amortization Methods
Standard Amortization Methods
• Straight line 30 day financial months
• Date to date actual calendar days
• Half month convention
• Accelerated sum of the years digits (rule of 78's for any term)
Date to date - Start on any date, end on any date
Alternative Amortization Methods - Amortize it your way
• Percentage - monthly percent recognition factors assigned ahead of time or on a progressive basis
• Consumption of a tangible or intangible value
• Prepaid services with a known or unknown future delivery rate for actual services rendered
• Inventory and supplies with monthly reductions
• Subscription recognition on a dropped, frequently non-monthly basis
• Predetermined or unknown, dollar amount
• Quarterly, bi-monthly, annual and other non-monthly recognition periods ....
Recognize Prepaids based upon a count of
- Total Units representing the underlying value of the Prepaid
- Monthly units which are used, earned or consumed in a given month
• Percent, where Total Units = 100
Monthly Units are the percent of Cost to recognize in each month.
• Prepaid service, where Total Units might = Hours (such as 650 prepaid professional hours of service or other "take down" obligation)
Monthly Units are the number of hours utilized or consumed.
When the record is first entered to the system, "hours utilized" are likely to be unknown.
Simply enter zero for Month1 Units. As "hours utilized" become known, enter the hours into the appropriate Monthly Units category.
• Inventory, where Total Units = Inventory Count (such as 2,950 widgets)
Monthly Units are the count of inventory items removed.
Inventory can refer to any physical count, including office supplies, such as prepaid ink cartridges and other expensive items retaining a value.
If substantial inventory remains at the end of the term, extend the number of months remaining which will extend Book Value recognition.
• Dollar amounts, where Total Units might = Cost
Monthly Units are specific dollar amounts to recognize each month.
Pinpoint the exact amount to amortize based on your recognition factors.
• Virtually any other type of numerical Units.
• Non-monthly recognition, too
Recognize Cost other than monthly, such as bi-monthly, quarterly and other frequencies.
Amortize based upon your own assigned percentages
Units: For supplies, inventory, prepaid services to be expensed by hours of monthly service delivered ....
Non-Monthly amortization - Quarterly, bi-monthly, annually or any other frequency ....
Don't see the recognition method you're looking for?
If none of the above examples meet your needs,
please send us an email with a few particulars.
The software has other features and capabilities
which most likely can meet your requirements. email Support@fdssi.com or call customer support at 1-800-245-8444
A complete accounting system to manage hundreds, thousands of prepaids ....
• Subsidiary ledger trial balance report
Amortization expense, accumulated and book value balance for each record sorted and grouped within
Expense accounts with summary totals within
Prepaid Asset accounts with summary totals plus
• Journal voucher posting recap
Debit and credit column format
• General ledger posting file
Posting entries consist of Expense account debits and Prepaid Asset account offset credits
Posting file is formatted for posting to your general ledger system
Post at account number summary subtotal level
Post each individual record
Supports any chart of accounts
• Full set of accounting reports
Detail and summary history, audit and reconciliation
By month. By calendar or fiscal year
• Monthly amortization and expense recognition for terms of 1 through 999 months
Half month convention
Actual in-service date to date
Defer amortization to a future begin date month
Catch up amortization from a prior month(s)
• Adjustments during term
Single step adjustment screen to handle changes during amortization term
Increase or decrease an original amount at any time
Increase or decrease term or set to immediate write-off
Extend a term
• Span multiple years
Cross over EOM, EOY periods without doing anything
No monthly or annual close-out involved
• Historical archive reporting
Generate any report from any prior month at any time
• Prepaid Asset account reconciliation
Compare balances and activity for one or more general ledger accounts over one or more months.
Pinpoint any out-of-balance conditions.
Beginning balances. New additions. Amortization. Adjustments. Ending balances. Net activity.
Audit schedule preparation.
Provide detail activity from beginning of through end of calendar or fiscal year.
• Audit and examination support
1-800 and email assistance
Many of our clients are CPA and accounting firms who purchased the software
Some import and calculate files for their clients
Post as direct expense and
Allocate one/some/all records to multiple expense accounts - branch, cost center, department ....
Use a single or multiple user-defined methods
• Multi-company operations
Same or different general ledger systems
• Your existing records ....
Maintain your current balances
No conversion journal adjustment necessary
Add existing records to the software using original cost along with book value balance.
Currently using Excel? Add your records to the software by importing them from an Excel worksheet
| Client testimonials ....
We have been using your software for some time.
This system has always been so easy to utilize and we really appreciate the level of detail in the reports.
Thanks for your help today.
Your software is as advertised and will be most useful.
This is just a quick note to let you know that the software is up and running.
More importantly, we love the software!
Thank you so much for your help and we look forward to working with your company in the future.
I finally got a chance to look at the conversion file.
I did some spot checking and the numbers look fine.
Thank you so much for all your help.
Your customer service is fantastic!
Have a great week.
HOW our clients converted their existing records to the software:
• MOST entered their records to the software database.
• SOME imported their records to the software database from Excel.
• SOME always import all of their Excel records for reporting, amortization and general ledger processing.
• SOME converted existing records and continue to import new records each month from Excel worksheets created at branch sites.
• ALL were able to maintain current balances and were up and running in a short period of time.
Price and free demo ....
Click to open and view Price
• Stand alone and network sharing prices.
Modular pricing. Basic systems plus options you may or may not need.
• Free demo
Download from the Price page right now. No registration required.
• Free 60 day trial system customized to your operational needs.
If purchased, the trial system and your data can be preserved and rolled into a permanent system.
• General ledger
- The software creates a Journal Voucher debit and credit column source document for the above and
- Creates a general ledger transaction posting file
- Posting file descriptions can be at the
- Expense account subtotal level or
- Individual record level
- Supports any chart of accounts and any upload format
• Amortization methods at the record level ....
1) Straight line monthly
- 30 day financial months
- Most commonly used
- More is taken during early months
3) Actual calendar days
- Amortization is from a date to a date
- In-service, contractual term
- Full months
- Partial months
- Half month convention (first month only or first month and final month)
• Exception handling
- Delay amortizing to a future month
- Catch up amortization for a prior month(s)
- Partial refunds during amortization term
- Additional payments during amortization term
• Reconcile your prepaid asset accounts. In seconds!
• Run the Reconciliation Report covering any month or multiple months
Beginning balance for a record (the previous month ending balance)
+ New record cost if the record was added during the period (Beginning balance would be zero)
- Amortization expense
- Partial refund if an adjustment was made, such as having been overbilled
+ Additional cost, partial payment increase
= Ending balance
Column totals for all records within each prepaid asset account
• Out of balance?
Simply compare the Reconciliation Report to your general ledger asset account activity.
• Reconcile a month
• Reconcile an entire year - great when auditors want to see annual changes to your prepaid asset accounts
• Budget projections, forecasting
- Calculate expense amortization, with ending balances, for a future month, quarter, year.
- Direct post monthly amortized expense for a record to a single expense account or distribute to multiple expense accounts
- Allocate one/some/all records using user defined methods
- Allocate using multiple methods (percentage, square feet, number of branches, workstation count ....)
- Allocated records flow into the journal voucher and posting file for automatically updating the general ledger
• Administrative reporting
- User defined sorting and subtotal categories.
• Export data and calculations
- Copy screens and reports, paste to Excel worksheet
book values for
month, end of
next year ....)
range of months
(month by month
expense and book
values for any
period - three
(now or "as of"
now but five
years down the
worksheet or other spreadsheet)
• Enter records,
• View, print,
• Direct post
ledger accounts. Allocate
selected records to
• Upload posting
file for any
builds a posting
any file layout. Undo
to a prior