•  Journal Voucher debit and credit column posting source document
       Posting transactions can be:
             General ledger subtotals or
             Individual records
       Transactions can be created:
             For current or a previous month
             More than once
             As reversal entries (undo)
 

•  General ledger posting file
       Transactions can be formatted for any general ledger system
             Upload the file to your general ledger
             Paste contents to a spreadsheet or elsewhere
       Transactions can also be formated for ACH, NACHA processing

No close out required.
     Discover an error afterward?  Merely fix and rerun.
 
 
 

Features not found in many other systems
Easy to use set up screen with field entry documentation
System generated ID number or assign your own
Terms of 1 through 999 months
Maintain up to 99,999 records
"How" the record will amortize is displayed as data is entered
     Description, date, amount and term are the only items needed
Default values create new records quickly and consistently
Copy (dupe) an existing record - only change values that differ
               ( very handy when setting up renewals )
Copy a single field value from all existing values
Notes
     •  Maintain important and other information about a record
     •  View, print and even include Notes on a report
     •  Retrieve old Notes from a prior month History file
Calculation Methods at the record level (defaults to your preference):
     Straight line method
     Sum of the years digits, Rule of 78's for any term
     Actual date to date (partial first and last months)
     Non amortizing recurring income
View and copy amortization income for future months, fiscal or calendar year
     Send all or selected results to Excel
User defined codes can be used for Payer, Type and other reporting
     Link records to aggregate by common purpose
Tables for meaningful subtotal descriptions, such as Payer names
FASB and GAAP compliant
 

Exception handling.  Do you ever have to ....
Increase or decrease the amount being amortized?
     The Adjustment Screen automatically handles additional payments and refunds.

Add a record that should have been added last month?
     Prior month expense for a record can be included with the current month.

Add a record that shouldn't begin amortizing right away?
     An alternate begin date defers amortizing to a future "in service" month.

Change a term?  Write off immediately?
     The Adjustment screen automatically handles these, too. 

Allocate income to several branches or departments?
     The Allocation module distributes income using one or more methods.
 
 

Reporting Features
Full set of accounting and managerial reports
     - Trial Balance
     - Journal Voucher
     - Undo.  Reverse a previously created debit/credit upload posting file
     - New records report
     - Maturity/Review date report (tickler file)
     - Type report by user defined codes
     - Payer report by user defined codes
     - Record link report (aggregate records by a common purpose)
     - Alpha list of records in Description order
     - MySubtotals report. Filter and group by selected fields on the fly
     - MyReports. Create and retain your own commonly used reports
     - Export. Copy/paste reports to a spreadsheet
     - Description files. Maintain names for:
          •  General ledger accounts
          •  Type codes
          •  Payer codes
          •  Record link codes
 

On Demand Reports
Calculate amortized results:
     As of any month or year end period
     For a range of future months
Include:
     All records
     Selected records
          Select records using filters available for all fields and values
          Sort and create subtotals on desired field values
Examples:
     Report all records that will have a zero balance as of December 31st.
     Report all new records for the previous quarter with original deferral  > $1,000.00.
     Report all records in three income accounts, send report to Excel.
 

Converting your records (or import, below)
Even if you inherited a junker file, we can convert your existing records.
     Retain current balances or
     Recalculate current balances from day one
We can also incorporate unique data conversion values.
Be up and running with a solid system by tomorrow!
 

File import
No other software is required.
An option exists, though, to import data from Excel and other spreadsheet files.
An import table maintains which Column letters contain required data values.
     Import an entire file on demand
     Import new records only on a regular basis
 

History and File Archiving.  Never lose a report again
     •  Automatic record and report archiving for retrieval at a future date
     •  Review all changes made (old value, new value) to a record during its entire term
     •  View and print reports for any prior month and year.
            Send reports to Excel.  Email requested information to your CPA/auditor.
            Span fiscal year - display general ledger annual expense for each month.
     •  Go Electronic!
          Monthly history files allow you to print reports only when necessary.
 

Exception handling
Are you ever out of balance?
     The History Audit Report shows monthly changes to each general ledger account.
 

Allocating
Allocate monthly amortized income to branch, department, cost center accounts.
      - Post as direct income, allocate selected records, allocate all records.
      - Allocate using one or more Methods you establish, such as:
      - Same percentage to each branch (evenly).
      - Percentage you've determined.
      - Varying percentage by branch and which branches are included.
      - Workstation count, number of employees, square feet, revenue, other.
      - Unlimited methods of any type that can be expressed as numbers.
       - Share a method between records and different general ledger accounts.
      - Allocating is simple:
        Merely substitute revenue center portion of general ledger account number with a Method.
        Revenue centers can be located at the beginning, middle or end of an account number.
 

Clients
Partial list of clients using our software ....